Let’s be honest—your brain is probably juggling about 34 different things right now.
The grocery list.
Who needs to be picked up and when.
That birthday party you forgot to RSVP to.
And whether you actually switched the laundry from the washer to the dryer.
Sound familiar?
If your brain constantly feels like a browser with 27 tabs open (and two of them playing music), this is for you.
“Our brains are great at processing—but not at storing information.”
And that’s where Trello comes in.
In this episode of the Real Happy Mom Podcast, I’m breaking down how to use Trello to simplify everything from meals to home projects—even your personal goals. Whether you’re brand new to Trello or already playing around with a few boards, you’ll learn how to make it work for your life as a busy mom.
Why Moms Struggle to Stay Organized
It’s not because you’re doing something wrong.
It’s because you’re doing so much.
Here’s why it feels impossible to stay on top of everything:
1. You’ve Got Too Many Moving Pieces
You’re managing:
- Work deadlines
- School events
- Appointments
- Errands
- Permission slips
- AND trying to sleep, drink water, and have a life
“It’s like running multiple tabs in your brain that never stop refreshing.”
2. You’re Mentally Overloaded
You’re tracking:
- Birthdays
- Doctor’s appointments
- Who likes what in their sandwich
- Vacation plans
- Bills
- Car maintenance
- Every tiny invisible task no one else sees
And it’s all happening in your head. No wonder it feels like too much.
3. Traditional Tools Don’t Cut It
- Planners get forgotten
- Sticky notes disappear
- Phone reminders get snoozed to death
You need a system that works even when you get interrupted 105 times a day (which, let’s be honest, you do).
4. You’re Trying to Remember It All
When your brain is on overdrive trying to “remember to remember,” the result is:
- Anxiety
- Decision fatigue
- Feeling behind all the time
Writing stuff down helps, but you also need a way to organize, visualize, and prioritize it all.
Why Trello Works for Moms
So why is Trello my go-to solution for organizing mom life?
Because it’s built for real life. Not Pinterest-perfect planning sessions.
Here’s what makes Trello so mom-friendly:
- It’s visual.
You can see everything at once. No flipping through pages. - It’s flexible.
Drag-and-drop tasks when plans change (because they always change). - It’s customizable.
Build boards for literally anything:
– Chores
– Family schedules
– Projects
– Packing lists - It’s accessible anywhere.
Update from your phone in the school pickup line or while walking through Target. - It’s collaborative.
Share boards with your partner or kids so the load isn’t all on you. - It’s fun and personal.
Add emojis, colors, pretty backgrounds, and make it something you want to look at.
3 Simple Ways to Use Trello in Everyday Mom Life
Let’s break it down.
You don’t need a million boards. Just start with one that solves a real problem.
1. Weekly Planning Board
This is your command center.
Include:
- Weekly priorities (appointments, errands, to-dos)
- Meal plan
- Grocery list
- Daily checklists (pack lunches, return library books, etc.)
You’ll walk into your week with a clear plan instead of chaos.
→ Need help? Grab the free template.
2. Home Management Hub
This keeps track of those recurring tasks that always sneak up on you.
Use it for:
- Daily and weekly chores
- Monthly maintenance (like changing the air filter or scheduling oil changes)
- Home projects
- Seasonal reminders
Assign tasks to your partner, add due dates, and stop trying to remember everything.
3. Meal Planning + Grocery List Board
End dinner-time drama before it starts.
Include:
- Go-to meals
- Recipes to try
- A day-by-day meal plan
- Grocery list with store-specific labels
(That creamer from Target? Label it.)
Bonus: Attach recipe links or pics so everything’s in one place.
How to Actually Stick With Trello
Because let’s be real—starting is easy. Sticking with it is where it gets tricky.
Here’s how to make it work long term:
Start With One Board That Solves a Real Problem
Meals stressing you out?
Start with a meal board.
Overwhelmed by all-the-things?
Start with a weekly planning board.
Keep It Simple
Skip the 15 labels and 10 checklists.
If it takes too many clicks to update, you won’t use it.
Build a system that’s:
- Easy to update
- Quick to scan
- Flexible to change
Do a Weekly Trello Check-In
Block 10–15 minutes once a week to:
- Move tasks
- Archive completed cards
- Update your board
Whether it’s Sunday night, Friday afternoon, or Monday morning—just pick a time and make it part of your routine.
Make It Fun to Look At
Pretty boards = more motivation to use them.
Use:
- Emojis for quick scanning (💼 for work, 🍽️ for meals, 📚 for school)
- Cute backgrounds
- Cover cards that match your vibe
It’s your happy space. Make it feel like it.
Use Features Only If They Help
Trello has:
- Checklists (great for routines)
- Labels (organize by category)
- Due dates (perfect for actual deadlines)
But don’t use them just to use them. If they’re helpful, great. If not, skip them.
Final Thoughts
If you’re constantly forgetting, rescheduling, or overwhelmed by everything floating in your head—you don’t need to do more.
You just need a better way to hold it all.
Start small.
Keep it simple.
Build from there.
Want to get started right now?
Grab the free weekly planning Trello board template in the show notes and customize it for your life.
Want to get even more organized?
Check out Creating a No-Fail Weekly Reset Routine and Creating an Evening Wind-Down Routine That Prepares You for Success.
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Links Mentioned in This Episode
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